Recruitment Privacy Notice
The House of Sana Egbe | Art Dress OÜ
Last updated: 7 November 2026
1. Introduction
The House of Sana Egbe, operated by Art Dress OÜ, respects the privacy of individuals applying for employment opportunities within our House.
This Recruitment Privacy Notice explains how we collect, use, store and protect personal information submitted during our recruitment and selection processes.
2. Data Controller
The data controller responsible for processing recruitment-related personal information is:
Art Dress OÜ
Tallinn, Estonia
Website: https://sanaegbe.eu
Recruitment contact: info@sanaegbe.eu
3. Information We Collect
When you apply for employment, we may collect:
Your full name, email address and telephone number.
Your CV, employment history, qualifications and professional experience.
Information about your technical skills and previous work.
Photographs or examples of your professional work that you voluntarily provide.
Answers submitted through our employment application form.
Information obtained during interviews and practical assessments.
Professional references, where relevant and lawfully obtained.
We ask applicants not to submit unnecessary sensitive personal information.
4. Purpose and Legal Basis
We process applicant information to:
Receive and review employment applications.
Assess professional qualifications, skills and suitability.
Communicate with applicants.
Arrange interviews and practical assessments.
Make recruitment and employment decisions.
Prepare employment contracts where applicable.
Depending on the processing activity, the legal basis under Article 6 of the General Data Protection Regulation (GDPR) is taking steps at the applicant’s request before entering into an employment contract, our legitimate interests in managing recruitment, or compliance with applicable legal obligations.
Where legitimate interests apply, we balance those interests against applicants’ rights and freedoms.
5. Access and Disclosure
Applicant information is accessible only to authorised personnel involved in recruitment and selection.
We may use trusted service providers for website hosting, application-form management and business communications. Such providers process information under appropriate contractual and security arrangements where required.
We do not sell applicants’ personal information.
6. Data Retention
We retain recruitment information only for as long as reasonably necessary for the purposes described in this notice.
Applications from unsuccessful candidates will ordinarily be deleted within six months after the recruitment decision, unless a longer period is necessary for a specific lawful reason.
Where we wish to retain an applicant’s details for future vacancies, we will seek separate permission.
Information relating to successful applicants may become part of their employment records and will be retained in accordance with applicable legal requirements.
7. Data Security
We implement appropriate technical and organisational measures to protect recruitment information against unauthorised access, loss, misuse or disclosure.
Access to submitted applications and uploaded documents is restricted to authorised personnel.
8. International Data Transfers
Where our service providers process personal information outside the European Economic Area, we ensure that an appropriate transfer mechanism and safeguards are in place as required by GDPR.
9. Your Rights
Subject to applicable law, applicants have the right to:
Request access to their personal information.
Request correction of inaccurate information.
Request deletion where applicable.
Request restriction of processing in certain circumstances.
Object to processing based on legitimate interests.
Exercise data portability rights where applicable.
Lodge a complaint with the Estonian Data Protection Inspectorate (Andmekaitse Inspektsioon).
10. Contact
For questions concerning recruitment data or to exercise your privacy rights, please contact:
Art Dress OÜ
The House of Sana Egbe
Email: info@sanaegbe.eu
Website: https://sanaegbe.eu
11. Updates
We may update this Recruitment Privacy Notice to reflect changes in our recruitment practices, legal obligations or data-processing arrangements. The latest version will be published on this page.